Commercial Administrator
Report to: Lauren Bennett (Managing Surveyor)
Role is as follows:
Role is to manage and be held accountable for all activities as below: · Monthly electronic payment admin (Application and Payment Cycle) · Projections Reporting · Construction database weekly cost reports – all projects · Quantity Surveying administration within the PHD team
In detail,
Monthly Application and Payment Cycle:
- Enter all applications onto application totals sheet and the projections sheet
- Enter all application and certificates and all payment cycle administration accurately onto the construction specific database including the raising and issuing of invoices
- Review hoist applications and enter into database or ask QSs what appropriate hoist sums should be split.
Eque2 Weekly Cost Reports:
- Prepare weekly cost reports for contracts managers and QSs for all jobs – issue every two weeks
- Raise monthly AFPs for sub 10k packages
- Packages to be confirmed
Finance:
- In line with the Group month end reporting timetable prepare a schedule of the work in progress. Issue the schedule in advance of the Finance Close out meetings.
- Ensure that Certificates are raised to clear Client payments posted to the Customer Account in the Sales Ledger
- Notify Accounts of any payment notice received or amounts certified
- Ensure that database is promptly updated for valuations issued by the Client
- In conjunction with Credit Control follow up outstanding or overdue payments
- Be a “superuser” on the database to ensure the correct setting up of contracts and identify issues with the contract configuration
Other Duties as Required:
- Attend Project meetings as required
- Administer the subcontract procurement process
- Undertake the valuation and final account process
- Assist with providing and monitoring cash flow projections and commercial information for monthly reports
- Administer subcontract agreements
Application Process:
Interested candidates are requested to submit their applications, including their CV via the form below.
To apply, use the below form :
